Cultural Programs Internship

Dates of Employment:  July 2017 – January 2018

Hours:  35 Hours per week

Application Deadline: 12:00pm, June 16, 2017

 

Project and Job Objectives

The Cultural Programs Intern will be responsible for assisting and coordinating cultural and heritage activities and programs for Regina Downtown Business Improvement District (RDBID), including, but not limited to:

  • Regina Downtown Concert Series
  • Cinema Under the Stars
  • City Square Programming
  • Downtown Art Project
  • Downtown Regina Cultural Trailway
  • Art Outside

Additionally, the intern will be responsible for communications and administrative tasks associated with the Cultural Programs for RDBID.  The Intern will also be asked to assist with future planning with respect to cultural programs in Downtown Regina.

The Intern will be responsible for all aspects of Downtown Regina’s cultural programs – from budget development, partnership building, project management, execution and wrap up.  By holistically addressing each program, we anticipate that the Coordinator will develop a well-rounded approach to event/program management.  Exposure to many different stakeholders with diverse interests will also enhance the intern’s future employability.

Description of Tasks

The Cultural Programs Intern is responsible for assisting and coordinating cultural and heritage activities and programs for Regina Downtown Business Improvement District (RDBID).  This position will also include day-to-day office administrative support services RDBID cultural programs, responding to general inquiries regarding programming, and on-site coordination of RDBID activities.  The Cultural Programs Intern is responsible for projecting a professional and positive image of RDBID at all times.

Cultural Program Coordination

  1. Research, develop and implement a cultural programming plan for Downtown Regina.
  2. Develop and maintain a reporting system that documents the Downtown Regina activations.
  3. Develop and maintain relationships with Downtown members to enhance and expand Downtown Regina activations.
  4. Develop and facilitate programming partnerships where possible to encourage active uses in Downtown Regina.
  5. Respond to membership and public inquiries regarding programming and activations within Downtown Regina.
  6. Provide coordination assistance at all RDBID signature events.
  7. Compile and present data for the Executive Director by way of weekly, monthly, semi-annual and annual reports for use in other RDBID initiatives.

Communications

  1. Compose and submit articles/information for Regina Downtown’s e-newsletter, website, events calendar and Facebook page to the Manager of Marketing and Communications as requested.
  2. Initiate on-going communication with the membership regarding upcoming RDBID initiatives for their input/participation/information via newsletter, hand delivered flyers, website and phone calls. 

Administration

  1. Develop sponsorship requests regarding Cultural Programming initiatives with the Executive Director.
  2. Submit Cultural Programming expenditures to the Executive Director for approval.
  3. Provide Cultural Programming information to RDBID Staff regarding budgetary updates, membership/customer database information and updates and general information sharing with other Departments.
  4. Responsible for all filing related to Cultural Programming.
  5. Establish working relationships with City administration and other stakeholders in Downtown Regina.
  6. Assist in coordination and logistics of RDBID sponsored meetings at the request of the Executive Director.
  7. Attend and take minutes of meetings at the request of the Executive Director
  8. Attend and participate in all staff meetings.

Future Planning

  1. Conduct research on best practices related to downtown event planning and community programming.
  2. Generate ideas for the coming year’s work plan from membership input, periodicals, staff work sessions and other media.
  3. Attend conferences and workshops with and on the behalf of the Executive Director that will aid the organization as a whole in generating ideas, developing and carrying out work plans that will benefit the entire membership.

Candidate Profile

The Cultural Programs Intern must possess strong teamwork, problem solving and communication skills and be able to establish effective working relationships with many different people, as well as, determination, loyalty, poise and confidence. They must be creative and outgoing with the ability to engage both the membership and the general public.  They must also possess the ability to organize and coordinate work efficiently, to set priorities, and to motivate others.  They must have a broad base of office skills coupled with personal flexibility to adapt to changes in organizational structure and move among departments when necessary.  Knowledge of Microsoft Office suite essential.  Experience with Adobe Creative Suite preferred.  Educational background in arts administration, urban planning or tourism and hospitality would be ideal.  Knowledge of Downtown Regina is essential.

The Cultural Program Coordinator Internship is funded through the Young Canada Works program.  Applicants must fit the following criteria:

  • Canadian citizen, permanent resident, or have refugee status in Canada
  • Legally entitled to work in Canada
  • Will be between the ages of 16 and 30 years at the start of the employment
  • College, CGEP, or University graduate
  • Graduated from post-secondary institution within the past two years

Send your resume to hr@reginadowntown.ca with Cultural Programs Internship  in the subject